IMHS By-Laws

Note: According to the minutes of the Indian Mills Historical Society, dated September, 2009, the By-laws were rewritten as follows, to make them more functional for the Society at the time. This revision replaces in its entirety those By-Laws that were adopted at the time the Society was incorporated, on or about 1973. The By-Laws have been updated as of June 20, 2019 to more accurately reflect time sensitive Trustee election requirements of Section II, A.

Section I – Executive Board of the Society

According to the Certificate of Incorporation of this Society, as filed with the office of the Clerk of Burlington County, New Jersey, and with the Secretary of State of New Jersey, the general management of the Society shall be vested in and Executive Board which shall consist of the Officers of the Society and five (5) Trustees.

Five (5) Members shall constitute a Quorum of the Executive Board.

Section II – Election of Trustees and Officers

A. Trustees

Effective at the Annual Meeting to be held in May 2009, a Board of Trustees shall be elected by the Members of the Society:

One (1) Member whose term shall expire at the time of the Annual Meeting of the Members of the Society in the Year 2020;

Two (2) Members whose term shall expire at the time of the Annual Meeting of the Members of the Society in the Year 2021;

Two (2) Members whose term shall expire at the time of the Annual meeting of the Members of the Society in the year 2022

• Officers

Officers of the Society shall be President, Vice President, Recording Secretary, Correspondence Secretary and Treasurer, and such other officers as the Board of Trustees may recommend to the membership. The Officers shall be elected by the Members at the Annual Meeting.

• Nominating Committee

The President shall appoint a Nominating Committee of three (3) persons, in April each year.

The Nominating Committee shall meet and select a slate of Officers and Trustees to be presented to the Members at the election to be held at the Annual Meeting in May.

Section III – Membership

A. Members of the Society shall consist of any person accepted for membership whose dues are currently paid. Such membership is contingent upon the said member or members complying with these By-Laws and such other rules and regulations as shall be decided by the Board of Trustees and approved by the membership at a regular meeting.

B. Types of Membership:

Individual Member shall be any person eighteen (18) years or older.

Family Member shall consist of Mother, Father and Children under eighteen (18) years of age.

Life Member is made available to any individual who pays life membership dues: and who would after that retain full benefits of the organization for life.

Senior Citizen shall be any person over 62 years of age.

Associate Member is an organization, school, church group, civic group, and such.

Honorary Members are so named at the discretion of the Board of Trustees and approved by the Membership.

Note: Any person under 18 years of age interested in joining the Society me be extended Honorary Membership at the discretion of the Membership.

C. Dues

Dues
Individual	$ 7.00
Family	$ 12.00
Life	$ 50.00
Senior Citizen	$ 5.00

( No dues required for Associate or Honorary Members)

D. Voting

Voting rights shall be extended to all Members in good standing except Associate or Honorary Members.

“Good Standing” is defined as those who have paid current dues to the Society.

Section IV — Duties of Trustees and Officers

A. The Board of Trustees

The Board of Trustees shall exercise all of the corporate powers of the corporation, (hereinafter referred to as the “Society”) and shall control and manage all of the property, business and affairs of the Society.

The Board of Trustees shall have the power to enact rules and regulations for the government of the Society which are not in conflict with these By-Laws or the Certificate of incorporation of the said Society.

The Board of Trustees shall have the power to fill vacancies in its membership or any vacancy among the other offices until the next Annual Meeting.

Three (3) Trustees shall constitute a Quorum.

• President

The President shall preside at all meetings and the elections of the Society or of the Board of Trustees, and shall have a vote at all meetings.

He/She shall be ex-officio member of all Standing Committees except the Nominating Committee.

The President shall exercise and maintain a general supervision and control over the affairs of the Society, subject to the power and authority of the membership. The president shall execute all deeds and instruments on behalf of the Society. The president shall appoint the Members of the Standing Committees.

• Vice.President

The Vice President shall exercise the powers and perform the duties of the president in the absence or disability of the president, or in case of a vacancy in the office of the President. He/She shall arrange for speakers or programs at the meetings.

• Secretary (Recording)

The Secretary shall be ex-officio Secretary of the Board of Trustees and shall attend all meetings and elections of the members of the Society and of the Board of Trustees and, when requested, of any Committee.

The Secretary shall keep full and accurate minutes of the proceedings of the Society, and of the Board of Trustees, and such Committee meetings as she/he may attend and shall enter such minutes in books provide for the purpose in the office of the Society and/or a place conveniently accessed.

The Secretary shall give notice to the officers, the Board of Trustees and Committees of all votes, orders, resolutions and proceedings of the Society or the Board of Trustees or of any of the Committees thereof affecting them or pertaining to their respective duties.

• Secretary ( Correspondence)

The Secretary shall answer all communications addressed to the Society as properly pertain to that office and write such letters and perform other such duties appropriate to that office, as the Board of Trustees or the president may request.

• Treasurer

The Treasurer shall have charge of the Corporate instruments and attest to the same. The Treasurer shall have custody of the corporate records of the Society.

The Treasurer shall maintain the accounts of the Society and shall render a statement at the regular meetings, and to the Board of Trustees, and an annual statement to the Society.

The Treasurer shall, under such regulations as may be prescribed by the Board of Trustees, have custody of the finds, securities and instruments of title of the Society.

The Treasurer shall have power to sell, assign or transfer such securities on specific authorization or direction of the Board of Trustees and approved by the Membership at a regular meeting, or to take such other action in connection therewith as may be authorized or directed by the Board of Trustees and approved by the membership at a regular meeting and shall have power to execute, on behalf of the Society, all necessary instruments.

Two Officers signatures shall appear on all checks. All officers shall sign the signature cards with the Bank so that should and officer normally signing be unavailable for any reason, another officer may sign.

Section V – General

A. No book, pamphlet, manuscript or other article, shall be moved from the Society’s headquarters. Under special circumstances, application (to the Board of Trustees and the membership) may be made, to remove articles of the Society, and Board of Trustees and the membership may grant the request.

Section VI – Meetings

A. The Annual Meeting of the General membership of the Society shall be held in May each year.

• Meetings of the General membership shall be held the third Monday of each month, with the exceptions of January, February, July and August. Such meeting date may be changed at the discretion of the Board of Trustees when it is found that such date conflicts with a holiday or due to any unusual circumstances.
• Nine (9) members shall constitute a Quorum for General Membership Meetings.
• Regular meetings of the Board of Trustees shall be held the week before the General Membership meeting. Three (3) members shall constitute a Quorum for the Board of Trustees meetings.
• Special meetings may be called at any time by the President or by three (3) members of the Board of Trustees. Notice of any such meeting shall be given to the membership within 15 days of the meeting by mail, telephone or otherwise, allowing sufficient time to conveniently attend such meeting.

Section VII— Amendments

1. These By-Laws may be amended or rescinded by the Board of Trustees at any regular meeting of the Board by a vote of two-thirds (2/3^rd) of the Trustees.
2. Such changes or amendments must then be approved by a majority vote of those present at the next General membership meeting.
3. Prior to any General membership meeting where changes or amendments to the By-laws will be voted on, all members in good standing shall be notified in writing of such proposed action.

Section VIII — Termination

A. If, at any time, The Indian Mills Historical Society should be dissolved, all properties, documents and holdings of said Society shall be turned over to the Burlington County Historical Society. Artifacts belonging to the Indian Mills Historical Society will be on loan only to the Burlington County Historical Society and will be returned if Society starts up again.